You can manage staff details across multiple tabs: Basic Information, Job Information, Personal Information, Address, Emergency Contact, Family Details, and References.

? Where to Access HRMS

 

? How do I add a new staff? 

  1. Go to Staffs

  2. Go to Add New

  3. Click Add Single Staff

Use the screenshot below to identify the buttons.

1️⃣ Basic Information Tab

This tab contains fundamental details about the staff.

Field Description Notes / Importance
Avatar Upload staff photo Used for identification in system
Name Full name of staff Mandatory
Staff Number Unique staff ID Mandatory
Identification Number IC / Passport Mandatory 
Bank Bank name for salary Linked to payroll. To add bank options, please refer Global Configuration module
Bank Account Number Bank account for salary Required if used for payroll
Email Staff email Used for notifications (leave, claim, advance, overtime  etc)
Tag Custom tag for staff Optional
Note Additional notes about staff Optional

⚠️ Ensure email is correct if staff needs to receive notifications.

2️⃣ Job Information Tab

Contains employment details. Critical for leave, payroll, approver mapping, and chart of accounts.

Field Description Notes / Importance
Date Joined Start date of employment Plays key role in leave calculation & payroll
Supervisor Staff’s superior Not an approver, just hierarchy reference
Has Overtime Checkbox Enables overtime calculations
Job Type Direct / Indirect Please use default: DIRECT
Job Status Job status Permanent / Contract for Service / Internship etc
Job Classification Classification tier Controls leave entitlements 
Location Office / branch Used for attendance especially Off Day
Department Department staff belongs to Key for bulk approver mapping & chart of account mapping
Designation Staff position Informational & HR reporting
Staff Under Probation? Checkbox Important for leave restrictions
Probation Period (Months) Duration of probation Optional
Date Confirmation Date probation ends Optional

 

3️⃣ Personal Information Tab

Field Description Notes / Importance
Gender Male / Female  Mandatory
Birth Date Date of birth Mandatory
Place of Birth Mandatory
Race Mandatory
Religion Mandatory
Nationality Mandatory
Marital Status Single / Married / Divorced / Widow / Widower Used for PCB calculation
Is Employee Disabled? Checkbox Required for statutory reporting
Address Line 1 Optional
Address Line 2 Optional
Postcode Optional
City Optional
State Optional
Country Optional

4️⃣ Emergency Contact Details

Field Description
Name Contact person in case of emergency
Relationship Relationship to staff
Phone Landline number
Mobile Phone Mobile number
Email Optional, for notifications
Address Optional

5️⃣ Family Details (Optional but suggested)

Field
Father’s Name
Father’s IC
Mother’s Name
Mother’s IC
Spouse Name
Spouse IC
Is Spouse Disabled?
Is Spouse Working?

6️⃣ Reference Details (Past Employer)

Field Description
Name Previous employer contact
Designation Position at previous employer
Organization Company name
Phone Contact number
Email Contact email
Note Optional notes about reference