A step-by-step guide to operate business better with OCLite
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Global Configuration
How Do I Change My Username, Email, or Password?
How Do I Manage Locations in OfficeCentral?
How to Add, Remove & Replace Users?
How to Manage Company’s Information?
How to Manage Public Holidays?
How to Log In to OfficeCentral?
How to Set User Access in OfficeCentral? (Assign Roles)
How to Manage Company Bank Account?
What Should I Do If I Forgot My Password?
HRMS
1.1 HRMS Configurations – Manage Department
1.2 HRMS Configurations – Manage Designation
1.3 HRMS Configurations – Manage Job Classifications
1.4 HRMS Configurations – Manage Approvers
2.1 Staff Management – How to Add New Staff?
2.2 Staff Management – How to Edit Staff’s Information?
2.3 Staff Management – Resign, Deactivate, Suspend & Unassign
3.1.1 Leave Setup – Step 1: Define Leave Types
3.1.2 Leave Setup – Step 2: Leave Entitlement Defaults
3.1.3 Leave Setup – Step 3: Process Leave Entitlements
3.2.1How to Manage/Approve Leave Application for Staff (HR / Admin)
Payroll
Pricebook
CRM
Accounting
1.0 Accounting Configurations – Wizards
1.1 Accounting Configurations – Accounting Period
1.2 Accounting Configurations – Reference Number
2.0 Understanding Chart of Accounts
3.0 How to Create and Manage Customer (Debtor)
3.1 How to Create and Manage Invoice
3.2 How to Create and Manage Receipt (Receive Payment)
3.3 How to Create and Manage Credit Note
3.4 How to Create and Manage Debit Note
4.0 How to Create and Manage Supplier (Creditor)
4.1 How to Create and Manage Receive Invoice
4.2 How to Create and Manage Self-Billed Invoice
4.3 How to Create and Manage Payment (Issue Payment / Payment Voucher)
4.4 How to Create and Manage Received Credit Note
HRMS Configurations – Manage Job Classifications
The Job Classifications submodule in OfficeCentral allows your company to:
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Classify staff based on tiers or roles
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Manage different leave entitlements
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Ensure accurate application of leave rules and HR policies
⚠️ Note: If all employees have the same leave entitlements, you can skip this setup and use the default “Executive” classification.
? Where to Access HRMS
? Where to Access This Function
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Go to Configurations
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Click Job Classifications
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From here, you can:
| No. | Action | Description | Button / Location |
|---|---|---|---|
| 1 | Add | Create a new job classification | Click New Record at the top of the page |
| 2 | Edit | Modify an existing job classification | Click Edit next to the classification in the list |
| 3 | Delete | Permanently remove an unused classification | Click Delete next to the classification (only available for unused data) |
| 4 | Deactivate | Temporarily disable a designation without deleting it | Click Deactivate next to the job classification in the list |
Use the screenshot below to locate each button:
⚠️ Tip: Deleted job classifications cannot be recovered, so ensure you only delete data that is not used.
1️⃣ Add a New Job Classification
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Click New Record
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Fill in the job classification details:
| No. | Field | What to Enter |
|---|---|---|
| 1 | Job Classification Name | Name of the classification (e.g., Executive, Manager, Senior Staff) |
| 2 | Description | Optional notes describing the classification |
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Click Save Form to create the job classification
Use the screenshot below to locate all fields and the Save button.
2️⃣ Edit an Existing Job Classification
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Click Edit next to the classification you want to update
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Modify the name or description as needed
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Click Save to apply changes
Use the screenshot below to locate the Edit button.
3️⃣ Delete an Unused Job Classification
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Click Delete next to the classification you want to remove
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Confirm the deletion
⚠️ Only unused job classifications can be deleted. Deleted data cannot be recovered, so check carefully before deleting.