ONLINE ONBOARDING

Step-by-step tutorials to help you get started with OCLite faster.

Step 1: Global Configuration

1. How to Log In to OfficeCentral?

2. How to Manage Company’s Information?

3. How Do I Manage Locations in OfficeCentral?

4. How to Manage Public Holidays?

5. How to Manage State Holidays?

6. How to Manage Company Bank Account?

7. How to Add, Remove & Replace Users?

Step 2: HRMS

1. HRMS Configurations – Manage Department

2. HRMS Configurations – Manage Designation

3. HRMS Configurations – Manage Job Classifications

4. Staff Management – How to Add New Staff?

5. Staff Management – How to Edit Staff’s Information?

6. Leave Setup – Step 1: Define Leave Types

7. Leave Setup – Step 2: Leave Entitlement Defaults

8. Leave Setup – Step 3: Process Leave Entitlements

9. How to Manage Leave Application for Staff (HR / Admin)

Step 3: Payroll

1. Manage Payroll Profile

2. Process and Manage Salary Slips

Step 4: Accounting

1. Accounting Configurations – Wizards

2. Accounting Configurations – Accounting Period

3. Understanding Chart of Accounts

4. How to Create and Manage Customer (Debtor)

5. How to Create and Manage Invoice

6. How to Create and Manage Receipt (Receive Payment)

7. How to Create and Manage Credit Note

8. How to Create and Manage Debit Note

9. How to Create and Manage Supplier (Creditor)

10. How to Create and Manage Receive Invoice

11. How to Create and Manage Self-Billed Invoice

12. How to Create and Manage Payment (Issue Payment / Payment Voucher)

13. How to Create and Manage Received Credit Note

14. How to Create and Manage Received Debit Note

15. How to Approve / Reject / Unapprove Transactions

Step 5: Pricebook

Step 1: Manage Pricebook Categories

Step 2: Pricebook Management – Add Product / Item / Service Details

Step 6: CRM

1. CRM Configurations – Setting & Configurations

2. How to Manage Leads

3. How to Manage Accounts

4. How to Manage Contacts

5. How to Manage Quotation

6. How to Manage Order Acceptance

7. How to Manage Delivery Order

8. How to Manage Invoice

9. How to Manage Receipt

10. How to Manage Meeting

11. How to Manage Phone Calls

Step 7: POS

1. How to Create a Counter

2. How to Create a Sales Transaction

3. How to Manage Back Office

Step 8: System Enhancements (Optional)

Global Configuration

1. How Do I Change My Username, Email, or Password?

2. How to Set Reports Template?

3. How to Top-Up OC Credit?

4. What Should I Do If I Forgot My Password?

HRMS

1. HRMS Configurations – Manage Approvers

2. Staff Management – Resign, Deactivate, Suspend & Unassign

PAYROLL

1. Manage Adjustments – Adjustment Purposes

2. Manage Adjustments – Add Adjustment Individually

CRM

1. Contact Book Overview (Leads, Accounts and Contacts)

2. How to Reassign Accounts

3. Financial Transactions Overview

ACCOUNTING

1. Accounting Configurations – Reference Number

Step 9: OC Lite Beginner Certification

Complete all onboarding modules to unlock and download your Beginner Digital Certificate.

Join KUN Group
Join Support Group
✦︎ Ask Gemini Gems
Next

Accounting Configurations – Accounting Period

This guide explains how to manage and reset your financial year using the Accounting Period functions.

This is mainly used by existing users when:

  • Moving to a new financial year

  • Closing previous year accounts

  • Making final adjustments before closing

? Where to Access Accounting

 

? Where to Access This Function

  1. Go to Accounting > Configurations

  2. Click on Accounting Periods

  3. On the account period page, you will see some of these functions:

No. Function Description
1 Edit Period Update financial year dates
2 Close Period Close current period and move to next financial year
3 Undo Close Period Reopen closed period (only available if not finalized yet)
4 Finalize Period Permanently close financial year. Not editable
5 Revert to Previous Period Return to previous period (with verification via email)

Please refer image below to locate the page.

Step-by-Step: Reset Financial Year

Step 1: Review Existing Transactions.

Before closing the financial year, ensure all transactions are complete and accurate.

✅ Best Practice

  • Perform Bank Reconciliation every month
    ? This helps ensure your bank balances are accurate before year-end closing.

? Where to Review Transactions

You can review your transactions from the following:

No. Location Path
1 Transactions Accounting >Transactions > My Location > Active
2 Journal Listing Report Accounting > Reports > Journal Listings > Overall
3 General Ledger Accounting > Reports > General Ledger > Overall
4 Other Reports Any relevant financial reports for verification

? What to Check

  • All invoices and receipts are recorded
  • No missing or duplicate transactions
  • Account balances are correct
  • Bank balances match reconciliation

Step 2: Close Period (Move to New Financial Year)

  1. Go to Accounting >Accounting Periods

  2. Click Close Period

What happens:

  • ✅ System automatically creates and sets the new financial year. This step moves your system into the next accounting period.

  • ❌ No new transactions allowed in the closed period

  • ✅ You can still adjust existing transactions in the closed period

Step 3: Make Adjustments (If necessary)

  • Review previous period data

  • Make necessary corrections or adjustments

Step 4: Finalize Period

  1. Go to Accounting > Accounting Periods

  2. Click Finalize Period

What happens:

  • ? Previous financial year is permanently locked

  • ❌ No further edits allowed

Reverting or Reopening Period

Undo Close Period

  • Reopens the closed period

  • Only available if the period is not finalized

Revert to Previous Period

  • Switch back to previous financial year

  • ? System will send email verification

Powered by CookieAdmin