This guide explains how to create and manage supplier accounts (Creditors) in OfficeCentral Accounting.

Creating a creditor is mandatory before recording receive invoices or issue payments.

Where to Access Accounting

 

 

How to Create a New Supplier / Creditor

Step 1: Access the Create Function

  1. Go to Accounting > Expenses > Creditor > Add New

Use the screenshot below to locate these buttons. 

 

Step 2: Fill in Account Information

Field Description
Registration Number Supplier / Company registration number
Account Type *  Usually set as Supplier
Name *  Full supplier/company name

Step 3: Fill in LHDN e-Invoicing Information

Field Description
Registration Type Default: Other
TIN Tax Identification Number from LHDN (without space)
New Registration Number
(For e-Invoicing use only!)		 Make sure to use NEW Registration Number
Account MSIC Code (if applicable) Optional

? Detailed e-Invoice instructions are covered in a separate article.

Step 4: Fill in Contact Information 

Field Description
Street 1 & 2 Supplier address
Postcode Postal code
City / State / Country Location details
Phone  Include country code
Fax Optional
Email For sending invoices (OC credit chargeable)

Step 5: Fill in Bank Information

Field Description
Payable To Name of account holder for payments
Bank Name Supplier’s bank
Bank Account No Supplier’s bank account number

Step 6: Fill in SST Information

Field Description
SST No SST registration number
Date SST Verified Date SST number was verified

Step 7: Fill in Optional E-Invoicing Payment Information

Field Description
Payable To Optional alternate bank account for e-invoicing payments
Bank Name Optional
Bank Account No Optional

Step 8: Fill in Other Information (MUST)

Field Description
Location *  Choose location for financial report. OC Lite users: limited to headquarters only
Map To Chart of Account *  Map this customer to Debtors in Chart of Accounts. Please refer image below

 

Step 9: Save the Supplier

  1. Review all details

  2. Click Submit at the top of the page

How to View Supplier / Creditor Details

  1. Go to Accounting > Expenses > Creditor > View List

  2. Search supplier name

  3. Click on “Click here to edit Account”

Note: In View list page, user can also access customer’s / debtor’s transaction info (General Ledger, Account Statement, Statement of Account, Debtor Statement)

How to Edit Supplier / Creditor

  1. Go to Accounting > Expenses > Creditor > View List
  2. Search supplier name
  3. Click on “Click here to edit Account”
  4. Make necessary modification
  5. Click Save

⚠️ Important Notes

  • Map the customer correctly to Creditor Chart of Accounts for accurate financial reporting