A step-by-step guide to operate business better with OCLite
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Global Configuration
How Do I Change My Username, Email, or Password?
How Do I Manage Locations in OfficeCentral?
How to Add, Remove & Replace Users?
How to Manage Company’s Information?
How to Manage Public Holidays?
How to Log In to OfficeCentral?
How to Set User Access in OfficeCentral? (Assign Roles)
How to Manage Company Bank Account?
What Should I Do If I Forgot My Password?
HRMS
1.1 HRMS Configurations – Manage Department
1.2 HRMS Configurations – Manage Designation
1.3 HRMS Configurations – Manage Job Classifications
1.4 HRMS Configurations – Manage Approvers
2.1 Staff Management – How to Add New Staff?
2.2 Staff Management – How to Edit Staff’s Information?
2.3 Staff Management – Resign, Deactivate, Suspend & Unassign
3.1.1 Leave Setup – Step 1: Define Leave Types
3.1.2 Leave Setup – Step 2: Leave Entitlement Defaults
3.1.3 Leave Setup – Step 3: Process Leave Entitlements
3.2.1How to Manage/Approve Leave Application for Staff (HR / Admin)
Payroll
Pricebook
CRM
Accounting
1.0 Accounting Configurations – Wizards
1.1 Accounting Configurations – Accounting Period
1.2 Accounting Configurations – Reference Number
2.0 Understanding Chart of Accounts
3.0 How to Create and Manage Customer (Debtor)
3.1 How to Create and Manage Invoice
3.2 How to Create and Manage Receipt (Receive Payment)
3.3 How to Create and Manage Credit Note
3.4 How to Create and Manage Debit Note
4.0 How to Create and Manage Supplier (Creditor)
4.1 How to Create and Manage Receive Invoice
4.2 How to Create and Manage Self-Billed Invoice
4.3 How to Create and Manage Payment (Issue Payment / Payment Voucher)
4.4 How to Create and Manage Received Credit Note
Staff Management – Resign, Deactivate, Suspend & Unassign
This article explains how to manage staff status in OfficeCentral. It clarifies the difference between Resign, Deactivate, Suspend, and Unassign, and when to use each action.
? Where to Access HRMS
? How to set staff as resign / deactivate / suspend / deactivate & unassign
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Go to Staff
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Click View List
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Search for the staff name
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Click Action Button
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Click Resign / Deactivate / Suspend / Deactivate and Unassign
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Update the necessary information
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Always click Save or Submit after making any update.
Use the screenshot below to identify the buttons.
? Comparison Table
| Action | When to Use | Staff Visible in List? | Payroll Processing | Can Log In? | Data Deleted? | Reversible? | Notes |
|---|---|---|---|---|---|---|---|
| Resign | Staff leaves company permanently | ✅ Yes (active) | ✅ Yes | ✅ Yes (if have access) | ❌ No | ❌ No | Only used to fill resignation details; no other restrictions applied |
| Deactivate | Hide resigned or inactive staff | ✅ Yes (filtered to inactive) | ❌ No | ✅ Yes (if have access) | ❌ No | ✅ Yes (can reactivate) | Suitable for ex-staff records retention |
| Suspend | Temporary unpaid leave / payroll hold | ✅ Yes (active) | ❌ No | ✅ Yes (if have access) | ❌ No | ✅ Yes (can unsuspend) | Only affects payroll; system access remains if enabled |
| Deactivate & Unassign | Staff should lose system access completely | ✅ Yes (filtered to inactive) | ❌ No | ❌ No | ❌ No | ✅ Yes (can reassign) | Unassign removes all OfficeCentral access regardless of role; to remove partial access, admin should adjust in Global Configuration → Role Groups |